Over the past several months, feedback from department managers, initiators, HR teams, and campus partners regarding their experiences with Oracle HCM has shaped this next set of enhancements to the system. 

‌As part of our ongoing commitment to improving the Oracle HCM experience, these enhancements are intended to make common HR activities easier to complete, improve data accuracy, reduce manual work, and streamline hiring and position management. 

‌These updates are part of our continuous improvement effort and reflect feedback we've received since go-live.

Areas of Improvement

‌Hiring Managers

‌Requisition Editing: Gain the ability to edit requisitions while in draft-pending review status.

• Benefit: Speeds up the hiring process by allowing quick fixes without restarting the approval chain.

Onboarding Support: Access helper text designed to address specific pre-boarding employee tasks.

• Benefit: Lowers manager administrative burden by helping new hires complete paperwork correctly the first time.

Compensation & Department Managers

Fallback Routing: Receive auto-routed requisitions when no department-level compensation approver exists.

• Benefit: Prevents hiring delays by ensuring critical financial approvals never get stuck in a bottleneck.

Data Integrity: Benefit from locked position-sourced fields to prevent unauthorized edits on active requisitions.

• Benefit: Ensures strict budget and headcount compliance across all departmental job postings.

‌HR & Operations Managers

Workforce Transfers: Oversee the updated OLGA integration to ensure seamless employee transfers.

• Benefit: Eliminates manual data entry and prevents data errors when moving employees between departments.

Appointment Reinstatement: Manage the complex process of reinstating multiple concurrent worker appointments.

• Benefit: Protects employee historical records and prevents payroll calculation errors for multi-role staff.

Automated Approvals: Monitor automated approvals when APA adds a pending worker to the system.

• Benefit: Reduces manual oversight tasks so operations teams can focus on strategic issues.

‌Recruiting & Talent Acquisition Managers

Candidate Movement: Resolve status errors to allow collaborators to move candidates through the pipeline.

• Benefit: Improves hiring team collaboration and keeps candidate communication moving quickly.

Process Rules: Enforce new validation rules requiring entire requisition sections to be completed.

• Benefit: Improves data quality at submission, reducing time spent chasing down missing info.

Extended Access: Manage the expanded 90-day onboarding system access threshold for new hires.

• Benefit: Grants complex hires ample time to complete paperwork without needing IT extensions.

‌Analytics & Security Managers

Staff Reporting: Manage and restrict secure reporting views for staff pre-boarding journeys.

• Benefit: Protects employee privacy by ensuring sensitive background data stays restricted to authorized users.

Academic Reporting: Maintain separate secure reporting views for academic pre-boarding journeys.

• Benefit: Delivers tailored analytics to academic leaders while maintaining strict privacy boundaries.

Thank you to everyone who has shared feedback since Oracle HCM launched.

‌Your input continues to help us prioritize improvements that make Oracle HCM easier to use and better support the work of managers, departments, and HR teams across UCSF.

‌No action is required. These enhancements will be available automatically following the scheduled release.