UCSF recently announced a new timeline for the MyTime launch. Here’s a revised update on expectations and readiness activities in the coming months for managers, supervisors and department administrators.

Readiness activities will ramp up to prepare for the launch of MyTime, UCSF’s new integrated timekeeping and scheduling system.

• Managers, timekeepers, and schedulers will have early access to MyTime starting April 28.   
• Biweekly employees will go live with the biweekly pay period beginning Sunday, May 11, 2025.
• Monthly employees will go live with the monthly pay period beginning Sunday, June 1, 2025.

Here’s what managers, supervisors, and department administrators can expect in March and April to get ready for MyTime:

Early March 2025

Register for Training: In early March, registration for MyTime training sessions will open for managers. Through a combination of eLearning and instructor-led, virtual sessions, training will cover essential timekeeping and scheduling functionality to prepare you to use MyTime on day one. Training assignments will be further communicated in early March. 

Departments with additional support resources who help manage scheduling and timekeeping activities will have the opportunity to identify team members to receive training and be assigned administrative support roles at go-live. More details will also be shared in March.

Late March 2025

Complete Training: Training for managers, timekeepers, and schedulers begins March 24. Managers are expected to complete a combination of virtual, instructor-led training and self-paced eCourses available from the UC Learning Center. Learning path details will be shared in early March and are based on the MyTime features being implemented for your department.

Join a Support Session: To help managers, timekeepers, and schedulers on their MyTime journey, the project team will conduct support sessions to answer questions about the new system, discuss key changes, and review timekeeping and scheduling functionality.

April 2025

Employee Training starts mid-April: Employees will complete a short timekeeping eCourse via the UC Learning Center. Courses will differ for hourly (non-exempt) and salaried (exempt) employees. An additional employee training will be required for health departments adopting MyTime’s Advanced Scheduling module. All training must be completed before go-live.

Early Access to MyTime starting April 28: Managers, timekeepers, and schedulers will be required to complete MyTime cutover tasks two weeks in advance of the planned May 11 go-live. More details about cutover activities, such as schedule entry and validation, will follow. Support sessions will also continue during this transition period.

How to Get Regular Updates

We encourage all managers, supervisors, and department administrators to stay informed as we move closer to the MyTime launch. Stay connected with regular updates in this newsletter and on the MyTime project web page. These updates will include important information, common questions, and additional resources to help you navigate the transition.

The MyTime Change Network is another way to stay connected. Your department’s Change Agents will monitor your team’s preparation and provide direct feedback to the project team to help address any concerns.

For more detailed information, visit the MyTime project web page.