Starting in January, readiness activities will ramp up to prepare for the planned March 30, 2025, go-live of MyTime, UCSF’s new integrated timekeeping and scheduling system.  

Here’s what managers, supervisors, and department administrators can expect between January and March 2025. 

January 2025 

Register for Training: Starting in January, registration for MyTime training sessions will open for managers. Through a combination of eLearning and instructor-led, virtual sessions, training will cover essential timekeeping and scheduling functionality to prepare you to use MyTime on day one. Training assignments will be further communicated in early January. 

Departments with additional support resources who help manage scheduling and timekeeping activities will have the opportunity to identify team members to receive training and be assigned administrative support roles at go-live. More details will be shared in January. 

February 2025 

Complete Training: Managers, timekeepers, and schedulers will follow tailored training learning paths based on the MyTime features being adopted in their department. Managers are expected to complete a combination of virtual, instructor-led training and self-paced eCourses available from the UC Learning Center. Learning path details will be shared in early January. 

Join a Support Session: To help managers, timekeepers, and schedulers on their MyTime journey, the project team will conduct support sessions to answer questions about the new system, discuss key changes, and review timekeeping and scheduling functionality. 

March 2025 

Early Access to MyTime starting March 3: Managers, timekeepers, and schedulers will be required to complete MyTime cutover tasks in advance of the planned March 30 go-live. More details about cutover activities, such as schedule entry and validation, will follow. Support sessions will also continue to help during this transition period. 

Complete Employee Training in March: Employees will complete a short timekeeping eCourse via the UC Learning Center. Courses will differ for hourly (non-exempt) and salaried (exempt) employees. An additional employee training will be required for departments adopting MyTime’s Advanced Scheduling module. All training must be completed before the planned March 30 go-live. 

How to Get Regular Updates 

We encourage all managers, supervisors, and department administrators to stay informed as we move closer to the MyTime launch. Stay connected with regular updates in this newsletter and on the MyTime project web page. These updates will include important information, common questions, and additional resources to help you navigate the transition. 

The MyTime Change Network is another way to keep connected. Your department’s Change Agents will monitor your team’s preparation and provide direct feedback to the project team to help address any concerns. 

For more detailed information, visit the MyTime project web page or contact the MyTime project team at [email protected].