Knowledge Bank: Return to Work

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A brief overview of the process to complete the action.

Your employee is returning to work after an approved leave. The goal of the return-to-work (RTW) process is to help your employee smoothly return from full or partial leave, with or without accommodations.

Relevant UC and local policies or collective bargaining agreements.

Detailed guidance about the steps Employee takes to complete the action, including tips to facilitate accuracy and efficiency.

Prior to your return:

  1. Two weeks before returning to work, provide your supervisor and/or HR generalist with the return-to-work certification (approved Family and Medical Leave) or a return to work doctor’s note.
    • If you are returning to work with medical restrictions, please provide documentation to your supervisor and/or HR Generalist, from your health care provider that clearly outlines the work restrictions and the duration of the restrictions.

Upon your return:

  1. Review your history timesheets to ensure they are accurate. 
    • Once you have returned to work, if you need to alter HBS timesheets, complete HBS Timesheet Change Request form and forward to your supervisor.
  2. Complete the Health and Welfare Plan Benefit Change Form (UPAY 850) sent from the HR generalist in order to re-enroll in benefits. Send your completed form back to Payroll via email at [email protected].


  • If your return to work date changes, communicate the updated date to your supervisor and/or HR generalist
  • Providing information regarding any restrictions prior to your return will help your department and HR work with you to assess any reasonable accommodations and/or modified duty assignments that may be available.
  • If medical documentation is required for the return process, you must provide this documentation on or before the date you return to work.

Links to HR Knowledge Base entries about other actions that may be relevant.