UCSF Human Resources will be operating with reduced staff from Monday, December 24, 2018 to Friday, January 4, 2019. Coverage has been arranged to support customers for any HR staff out of the office during this time; however, response times for non-urgent items may be delayed. We will return to full operations during the week of January 7.

Please note some specific schedule impacts:

Labor and Employee Relations (LER)

For urgent matters, contact the LER Officer of the Day at (415) 353-4012 or (415) 353-4107.

Refer to the LER Officer of the Day calendars for December and January for details.

Academic/Postdoc New Employee Orientation (NEO)

Week of 12/24/2018: No group orientation sessions available


Wednesday, 1/2/2019: NEO at Laurel Heights

  • WeID
  • Benefits Orientation

Staff New Employee Orientation (NEO)

Wednesday, 12/26/2018: No NEO sessions available at LHTS or MCB

  • New hire paperwork may be completed as needed by appointment with HR Generalist
    • Please note that the new hire would then need to attend the full NEO session on 1/2/2019
  • No WeID Services (the office is closed this week)
  • No Benefits Orientation


Wednesday, 1/2/2019: NEO at Laurel Heights

  • WeID
  • Benefits Orientation

HR Transaction Services Unit (TSU)


Deadlines for submitting funding changes or other payroll changes have been adjusted to accommodate the Payroll and HBS holiday curtailment schedule set by the Controller’s Office.

Visit the 2018 Holiday Schedule and Curtailment Period Payroll and HBS Deadlines for details from the Controller’s Office.

  • Bi-weekly earnings for the pay period ending December 15, 2018 will be available in bank accounts or by check on Wednesday, December 26, 2018.
  • Please remind employees that due to the UC and Federal banking holiday on Tuesday, January 1, 2019, December monthly earnings will be available in bank accounts or by check on Wednesday, January 2, 2019.

For tax reporting (W-2) purposes, the IRS requires that wages be reported in the tax year when they are paid rather than the year they are earned. As a result, earnings paid in December will be reported on the tax year 2018 W-2 and earnings paid in January will be reported on the tax year 2019 W-2.


Happy Holidays!

UCSF Human Resources