Dear Colleagues,

As 2017 draws to a close, I am pleased to highlight a few HR accomplishments of the past year and share updates on UCSF Human Resources’ upcoming initiatives for 2018.

2017 Highlights

  • HR launched PeopleConnect, our new employee portal for HR information and action. This initial launch helps to address customer feedback about locating HR information via the HR website. So far, we have heard positive feedback and look forward to broader adoption as we continue to spread the word.
  • Academic Shared Services partnered the International Students and Scholars Office (ISSO) and the Program Management Office (PMO) to transition the majority of H-1B application forms from paper to DocuSign. Launched in September, this change significantly reduces the amount of physical paperwork involved in applying for an H-1B visa as well as making signature collection less cumbersome.
  • HR worked with the Controller’s Office to add postdoctoral scholars to Huntington Business Systems (HBS) for timekeeping, effective in November. Use of HBS provides a standardized, electronic way for postdocs and their departments to submit, approve, and track leave usage accurately and efficiently.
  • Labor and Employee Relations (LER) started a targeted outreach effort to support performance management. The LER team is engaging managers/supervisors of employees who do not meet expectations to help develop and support next steps with a goal of clarifying expectations and ultimately improving overall performance.
  • The Faculty and Staff Assistance Program (FSAP) launched an 8-week course on “Mindfulness and Self-Compassion”. It has been very popular - more than 130 people took the introductory lecture to become familiar with mindfulness and self-compassion, and 90-plus people went on to complete the full course. Each of the three course offerings so far has had a waitlist, and FSAP looks forward to continuing to offer this valued service in 2018.

Coming up in 2018

  • I mentioned PeopleConnect above, and we are excited about the second phase of the project in 2018. PeopleConnect Management Actions will replace the HR Service Request System - beginning with a pilot in January with a few Campus and Health departments. Expansion to all departments is slated for late February. HR teams will be conducting extensive outreach in January and February so you will hear much more on this in the new year.
  • Preparation for UCPath is ramping up as UCOP has given UCSF an updated go live date of Fall 2019. Working with our colleagues in the Controller’s Office and IT, we expect to have a much better understanding of the impact of UCPath in the coming year.
  • UCSF has embraced staff engagement as an important part of supporting our institutional mission. HR is pleased to support this through the staff engagement survey - the 2018 survey will be conducted in mid-Spring.

Additionally, I am pleased to announce that Nancy Duranteau, who has been serving as Interim Director of Learning and Organization Development since last summer, is transitioning into the permanent role of Learning and Organization Development Director effective in January. Nancy brings a wealth of UC experience and enthusiasm for strengthening L&OD programs at UCSF. Please join me in congratulating Nancy!

The HR leadership and I appreciate your partnership throughout the year and look forward to a busy and productive 2018!

Regards,

David Odato
Associate Vice Chancellor, Human Resources
UCSF
Senior Vice President, Human Resources
UCSF Health