HR Shared Services will be implementing the range adjustments (effective 7/1/16) for academic employees in the next several weeks. Our goal is to have all academics paid at the correct salary rate for the August 1, 2016 pay date.  

Salary rates for eligible academics will be automatically updated using a batch process except for above/off scale and ineligible faculty.  The batch process will update the salary rate to match the new salary scale. Any exceptions or batch fallouts will be retro-adjusted separately.

Health Sciences Compensation Faculty (HSCP)

HR Shared Services will be contacting departments to find out how the 1.5% will be implemented.

Options for the "Y" component once the salary scale ("X") is adjusted are:

  • “Reduce Y” will offset increase to base salary (“X”) and keep FY17 total comp unchanged. If salary is at scale (i.e., no Y component) or the faculty member has an insufficient Y to cover the increase to salary scale), the salary will be increased to the new scale rate.
  • “Keep Y the same” will increase the faculty member’s FY17 total comp. We need to have this information no later than June 13th in order to have the correct salary rate paid out on August 1, 2016.

MPM will have a blackout period from June 13th - June 30th for HR Shared Services to batch process and upload the range adjustments for all in-scope HSCP eligible faculty.

Departments will need to complete and submit the range-adjusted faculty salary calculator (FSC) worksheet, via SRS ticket, for all out of scope and ineligible faculty. These are due to HR Shared Services on July 1, 2016 in order to make the August 1st pay date.

FY-faculty and Non-faculty academics (NFA)

OLPPS will have a blackout period from July 13th -14th for Payroll to run a series of batch processes for FY-faculty and NFAs. This means no EDB entry/update (including MPM uploads) should be conducted during this time for these populations.

To reduce the number of retro-adjustments and to ensure accurate compensation/renewal letters, we are asking departments to adhere to these revised deadline dates. Please note that these dates are subject to change and if so, you will be notified in a timely manner.

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Useful tools/links:

  • All of the July 1, 2016 academic salary scales are available on the UCOP website.
  • Faculty Salary Calculation Worksheets are available here.