The University of California is proposing revisions to PPSM 80 Staff Personnel Records, a policy which applies to staff employees in the Professional & Support Staff, Managers & Senior Professionals, and Senior Management Group members.

A systemwide workgroup with representatives from HR Policy, Office of General Counsel, UCPath, Records Management, Information Technology Services, and two campuses has reviewed the policy as part of the normal policy review cycle. Revisions, intended to clarify policy language and to reflect record-keeping in the electronic age, include:

  • A definition of personnel records in any format
  • The expansion of criteria for records not to be released to the public 
  • The addition of a new section regarding Access to Records by Governmental Agencies
  • As best practice, when an employee transfers from one UC location to another, the new location becomes the office of record 

UC invites employees to comment on the proposed policy available online here.

Employees covered by this policy who wish to provide comments on the proposed revisions may send them to [email protected]. The deadline for employee comments is no later than Monday, April 13, 2015.