Job Descriptions

Home / Medical Center / Compensation ( Published on 2014-09-24 )

Job descriptions are an integral part of delivering our services in Human Resources. Below are some of the important functions a well-written job description can serve:

  • Helps managers determine work organization and organizational structure.
  • Serves as the foundation for identifying multiple levels in a job family which leads to career advancement opportunities for employees.
  • Provides Compensation the information needed to classify positions.
  • Helps Recruitment target the right candidates.
  • Meets compliance requirements of the Federal American with Disabilities Act (ADA). The job description helps identify whether a person is qualified to perform the essential functions of a position.
  • Meets Joint Commission on Accreditation of Healthcare Organization (JCAHO) requirements.
  • Meet Occupational Health and Safety Administration requirements.  

Writing Job Descriptions

Managers identify the position purpose, duties and responsibilities, physical requirements and qualifications using the UCSF Health Represented Jobs Job Description Template or find the Career Tracks Standard Job Templates for Non Represented Jobs at the Career Tracks Web Site

If you would like assistance in finding resources to help you write job descriptions, contact the Compensation Department.

Some Tips


  • Use neutral language. The position description refers to the position, not to the employee. Therefore, avoid reference to any particular person’s qualifications or personal traits.
  • Use specific action verbs to describe what is done and the level at which it is done. Avoid ambiguous generalities which are subject to different interpretations. For example, words like "responsible for," "analyze," "implement," and "coordinate" can be vague and of little value without additional explanation or clarification. Refer to Glossary of Terms for a useful list of action verbs with definitions that will help you select the best one to describe a particular job.
  • Avoid using department-specific jargon, abbreviations and technical terms – or be sure to define or clarify such terms to help ensure the reader will be able to understand.
  • Use examples. Examples help the reader visualize the job. They clarify levels of responsibility and provide concrete illustrations for what might otherwise be vague or ambiguous statements.